Away Games Chaperone Duties

Please report to the Community Room at 5:00 p.m. for a brief meeting.  You will sign the dividend book, pick up your name tag, review the bus schedule, and receive assignments for the evening.

Objective
Keep the kids safe and out of trouble.  Please review the Football Game Procedures  and the Band Bus Rules for specific guidelines.  Keep your eyes on the students at all times. Students should not be using their cell phones or any other electronic device. 

Assignments

Bag Security
During the half time show, 2-3 chaperones will need to sit in the stands to guard the band bags.  We also need 2-3 chaperones to guard the rope line, depending on the school set up.

Bus Captain
A section leader will be a member of the band assigned by Miss Berry.  The Section Leader should keep the bus conduct in line and will be responsible for taking roll.  Roll must be taken immediately upon arriving on the bus (before the buses pull away).

Bus Leader
The bus leader is an assigned chaperone.  They will have the roll call sheets for the bus captain.  Once roll is taken, you will need to write down the names of who is absent and also the names of any loading crew members that are on your bus.  This information will be given to the Assignment Coordinator when you arrive at the school.  The bus leader will need to make sure they have their cell phone on and will have a radio provided by the band. You will also be responsible for the medical kit on the bus. You may leave the small medical kit and the roll call sheets on the bus.

Half Time Security
While the band is marching on and off the field for the half time show, 4-5 chaperones will need to walk with them and guard them from the opposing stands.

Lollipop Holder

If you are assigned the responsibility of holding the Lollipop (bus number), you will need to stand outside your bus holding the bus number so it is easy for the students to find their bus.  Please check all students for earrings and nail polish as they enter the bus.  After all students and chaperone’s have loaded, the lollipop should be placed in the bus window.  Lollipop holders should report to the bus promptly at the end of 4th quarter so all students can find their bus. 

Nail Polish Patrol
We will need 3-4 chaperones to stand in the band room and chorus room while the students are getting their marching uniforms on.  You will have a bag of cotton balls, band-aids, hair ties and nail polish remover.  Students are not permitted to wear nail polish or have any visible piercings.  All piercings should be covered with a band-aid.  Also, all hair must be pulled back off the face and neck. 

Name Tag Collector
All name tags should be collected during 4th quarter.  You will have a Ziploc bag to place the tags into. 

Pit Crew
There will be about 6 chaperones assisting the pit crew.  You will be helping to bring the instruments to the field.  Report to the Pit Leader for instructions.

Podium
There will be 3 chaperones assisting with the podium.  You will set up the podium and help the drum major go up and down the podium safely.

Truck Loaders
Approximately 10 chaperones will assist the students with loading the instruments onto the truck. You should report to Steve Tremel during 4th quarter. 

Uniform bag
This bag will contain materials necessary throughout the game.  If students forget something or tear something, we may need a back up.  You would be responsible for carrying this bag and for making sure it gets returned at the end of the evening.  If students borrow items (i.e. gloves) you need to make sure all items are returned at the end of the evening.  Write down their name and the item they borrowed.

Water Chaperones
When we first arrive at the game, approximately 5 chaperones will help pass out water bottles. Report to the Water Leader immediately upon arrival.  The water bottles will be in the Rental Trucks, so head towards the trucks.

3rd Quarter Break
Chaperones need to be positioned by the restrooms making sure all students go in and out very quickly.  Chaperones may need to go in and get them out if they are taking too much time.  We will have a male and female chaperone outside the restroom doors.  You are welcome to watch the half time show; however you will need to get into your bathroom position immediately after the show.  Report to the 3rd Quarter Break Leader for your exact position.

Procedures For Chaperones
Click on the links to see more information.

Chaperone Guidelines

Football Games Procedures

Bus Rules

Home Games Chaperone Duties
Please report to the Community Room at 5:30 p.m. for a brief meeting.  You will sign the dividend book, pick up your name tag, and receive assignments for the evening. 

Objectives
Keep the kids safe and out of trouble.  Students should not be using their cell phones, or any other electronic device.  Keep your eyes on the students at all times!

Band Chaperones at work transporting equipment and water.

Assignments

Bag Security 
During the half time show, 2-3 chaperones will need to sit in the stands to guard the band bags.

Bandside Concession
During 3rd quarter, we will have tables set up next to our stands for the band and dance students to purchase food and drinks.  We will need 6 chaperones to help sell the food and drinks to the students.

Half Time Security
While the band is marching on and off the field for the half time show, 4-5 chaperones will need to walk with them and guard them from the opposing stands.

Nail Polish Patrol
We will need 3-4 chaperones to stand in the band room and chorus room while the students are getting their marching uniforms on.  We will give you a bag of cotton balls, nail polish remover, band-aids and hair ties. Students are not permitted to wear nail polish or have any visible piercings.  All piercings should be covered with a band-aid.  Also, all hair must be pulled back off the face and neck. 

Name Tag Collector
All name tags should be collected during 4th quarter.  You will have a Ziploc bag to place the tags into. 

Pit Crew
There will be about 6 chaperones assisting the pit crew.  You will be helping to bring the instruments to the field.  Report to the Pit Leader for instructions.

Podium
There will be 3 chaperones assisting with the podium.  You will set up the podium and help the drum major go up and down the podium safely.

Rope Line Coverage
There is a rope that divides the fans from the band and dance students.  We will need 2 chaperones to stand at the rope and make sure fans do not come into our stands.

Uniform bag
This bag will contain materials necessary throughout the game.  If students forget something or tear something, we may need a back up.  You would be responsible for carrying this bag and for making sure it gets returned at the end of the evening.  If students borrow items (i.e. gloves) you need to make sure all items are returned at the end of the evening. 

Water & Seat Cushions
As students are marching into the stands, approximately 5 chaperones will help pass out water bottles. You should be out on the field before the band begins to march out.  Report to the Water Leader for instructions. 

3rd Quarter Break

Concession Stand

Chaperones need to be positioned by the restrooms making sure all students go in and out very quickly.  Chaperones may need to go in and get them out if they are taking too much time.  We will have a male and female chaperone outside the restroom doors.  You are welcome to watch the half time show; however you will need to get into your bathroom position immediately after the show.  Report to the 3rd Quarter Break Leader for your exact position.